Accounts Payable Clerk

We are seeking a highly experienced and detail-oriented Accounts Payable Clerk to join our finance team. The ideal candidate will play a critical role in ensuring accurate and timely processing and reconciliation of vendor invoices, payments, and expense reports. If you have a strong background in accounts payable and are passionate about contributing to a well-organized finance department, we encourage you to apply.

Primary Responsibilities:

• Data entry: Accurately and completely enter invoice and payment information into FC ledger system while ensuring proper approvals and coding in accordance with FC budgeting and chart of accounts
• Invoice processing: Receive, review, and verify vendor invoices for accuracy, compliance with FC policies, sufficient supporting documentation
• Expense Report Processing: Receive, review, and verify FC staff and Service Member expense reports for sufficient documentation and compliance with FC reimbursement policies
• Vendor Communication: Maintain effective communication with vendors regarding invoice discrepancies, payment status, and inquiries.
• Payment Processing: Prepare and process bi-weekly payment batches, including checks, wire transfers, in accordance with payment terms and company guidelines.
• Vendor Set Up: Establish vendors accounts in FC financial ledger system which includes W9 collection and verification of FEINs
• Reconciliation: Perform regular reconciliations of accounts payable records to ensure accuracy and resolve any discrepancies.
• Month-end Close: Assist in month-end close activities, including accruals, journal entries, and reporting.
• Administrative Oversight: Process credit memos and stop payments advices, identify discount opportunities, and etc.

Qualifications:

• Proven experience as an Accounts Payable Clerk, or similar role.
• Strong knowledge of accounts payable principles and practices.
• Proficiency in SAP Concur, Sage Intacct and Microsoft Excel, preferred.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of relevant accounting regulations and compliance standards.

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